Withdrawing from Practicum Programs

Payment Process and Terms

Administration Fee Payment
The administration fee, alongside any applicable visa fees, is payable upon your successful acceptance into the program. Upon sending you formal notification of your acceptance, ACICIS will issue you with an electronic payment link for this fee. Settlement of your administration and visa fees is due within seven days of payment link issuance unless otherwise negotiated and approved (in writing) by the ACICIS Secretariat. ACICIS will not commence work on setting up your professional placement until your administration fee has been settled. The administration and visa fees are non-refundable.

Tuition Fee Payment

Upon your successful acceptance into the program, ACICIS will issue you with a second electronic payment link for payment of the ACICIS tuition fee. The tuition fee must be paid in full to ACICIS by 1 November.

*Please note: if you are receiving a New Colombo Plan (NCP) mobility grant to support your study with ACICIS, you may not receive your grant until after your tuition fee payment is due. Please contact ACICIS to negotiate (in writing) any extensions on the deadline for the tuition fee payment.

If you are a Commonwealth supported Australian university student, you may be able to partially or fully defer payment of your ACICIS tuition fee through HECS-HELP or OS-HELP (in-country programs only). Your ability to defer payment of the ACICIS tuition fee in this manner is dependent on the arrangements in place at your home university for the management of Commonwealth funding schemes. If in doubt, contact the ACICIS Secretariat for advice on who to speak to at your university about deferring payment of your ACICIS tuition fee via HECS-HELP or OS-HELP.

Withdrawal and Refunds

Any student who has been accepted into an ACICIS professional practicum who subsequently decides to withdraw from or postpone their participation in the program should notify the ACICIS Secretariat in writing of their intentions as soon as possible. Depending on the timing of withdrawal, different financial and academic penalties may apply. See below for key dates and details.

Pre-Program Withdrawal

No financial penalties will apply should an applicant decline their offer of a place on the program prior to the administration and visa fee payment deadline (one week after receipt of the Acceptance Letter).

The administration and visa fees payable within one week of acceptance onto the program are non-refundable once paid.

The tuition fee is refundable until 1 November. After 1 November, no refunds will be possible.

Please note that ACICIS may seek to recover any overdue administration, visa or tuition fees owing at the time of withdrawal in cases where participants fail to notify ACICIS of their withdrawal from the program prior to the applicable fee payment deadline.

Please also note that students enrolled in HECS-HELP liable courses may remain liable for any relevant withdrawal penalties in effect at their home university. More information on Professional Practicum costs is available here.

Mid-Program Withdrawal

A student’s professional practicum Tuition Fee will not be refunded after 1 November. Note that this date differs to the normal HECS-HELP census date in effect at home universities. Home institutions may elect not to withdraw the HECS-HELP liabilities pertaining to a student’s participation in an ACICIS professional practicum or, alternatively, may require a student withdrawing after the above dates to repay any practicum tuition fees paid to ACICIS on their behalf by their home university.

Academic penalties incurred by a student withdrawing from an ACICIS professional practicum are determined by the Indonesian host university or industry organisation at which the student is enrolled/placed and by the regulations in force at the student’s home university. Student withdrawal from an ACICIS professional practicum after its commencement may result in the student being deemed to have failed the practicum. Indonesian universities, as a rule, do not have elaborate special consideration regulations. ACICIS recommends that students wishing to apply for special consideration in the case of withdrawal enquire with their home institution to see if their special consideration policies apply to students enrolled in off campus study programs.

The ACICIS Secretariat requires written notification of a student’s intent to withdraw mid-program.